Even when they have a system to find things, when they are stressed everything seems to be lost.
Put a larhe plastic box on a strategic place.
If possible a box with a lid.
When you're ready with something and it needs to be put away you either store it where it belong or put it in the box.
The last day of the month invite the person who supports/helps you and put all things that are in the box away at the best place.
Write important things down in your agenda, so you can look it up, or make an alphabetical list at your computer and print it.
Hang the list behind your calendar.
That way things can be found without losing too much time.
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